March Meeting Minutes
USDA Security review – Paul reported that Tanya Winslow from USDA was at the office today to check our compliance with their requirements. This is related to the USDA loan that we received for rebuilding the No. 3 and No. 1 pump stations.
February Meeting Minutes
Public Hearing Discussing Water and Sewer Rate Increases proposed in Resolution 25-01 and Resolution 25-02: No one from the public was present.
Chris made a motion to adopt Resolution 25-01, a Resolution to increase water rates by 3%. Joe seconded the motion. All in favor. Motion carried.
Chris made a motion to adopt Resolution 25-02, a Resolution to increase sewer rates by 2%. Joe seconded the motion. All in favor. Motion carried.
January Meeting Minutes
Water and Sewer Rate Review – Annual review of rates to be done in January of each year. Chris made a motion to increase the current water service rate by 3%. Jeremy seconded the motion. All in favor. Motion carried. Chris made a motion.to increase the current sewer service rate by 2%. Jeremy seconded the motion. All in favor. Motion carried.
December Meeting Minutes
Angus Ln. water storage reservoir –Environmental & Cultural Statement of Work – Paul stated that The Bureau of Reclamation is working on their review of Dudek’s Statement of Work. We are hoping to start the environmental and cultural work at the beginning of January.
November Meeting Minutes
Online Service Application – Paul stated that we recently added an online application service to our website. We have occasional customers that are unable to come into the office to physically sign up for service, so we asked Systech to design an online option.
October Meeting Minutes
DEQ Point Source Project Loan Application – Paul stated that he would like to apply for a $2M loan from DEQ for I/I improvements. If awarded, it could include up to $1M as a forgivable portion. If we don’t get selected for the forgivable portion, we don’t have to take it. The application is due in December. Joe made a motion for Paul to apply for the DEQ loan. Brandon seconded the motion. All in favor. Motion carried.
September Meeting Minutes
Utility Shop Building Progressive Design Build – Paul had a meeting with Emery & Sons in Salem yesterday. The purpose was to identify all the risks related to the project to come up with a project contingency amount to supplement their projected Guaranteed Maximum Price (GMP). It was an informative meeting and good to identify any risks involved from owner, construction, and engineering perspectives.
August Meeting Minutes
Paul reported that we are still corresponding with the Bureau of Reclamation regarding the Cultural and Environmental Review. We were hoping to start construction in spring of 2025, but according to the Bureau of Reclamation, that timeline will need reevaluated. We will likely have contract out to a Cultural Resource Management firm due to heavy workload at the Bureau of Reclamation. The Moore’s and Atkinson’s have completed the lot line adjustment, so we are able to proceed with the property acquisition.
July Meeting Minutes
Paul reported that we are still working with Systech on the website rebuild and we should hopefully have more information by the end of the week.
June Meeting Minutes
Paul stated that we are negotiating the project
to get it under the $750K budget. So far, we have deleted the parts room, mechanics pit, and all
the windows. If we don’t insulate the building, we will make it under budget. This is a work in
progress. We may end up terminating the award and re-bid the project as a worst-case scenario.
