November Meeting Minutes
Online Service Application – Paul stated that we recently added an online application service to our website. We have occasional customers that are unable to come into the office to physically sign up for service, so we asked Systech to design an online option.
October Meeting Minutes
DEQ Point Source Project Loan Application – Paul stated that he would like to apply for a $2M loan from DEQ for I/I improvements. If awarded, it could include up to $1M as a forgivable portion. If we don’t get selected for the forgivable portion, we don’t have to take it. The application is due in December. Joe made a motion for Paul to apply for the DEQ loan. Brandon seconded the motion. All in favor. Motion carried.
September Meeting Minutes
Utility Shop Building Progressive Design Build – Paul had a meeting with Emery & Sons in Salem yesterday. The purpose was to identify all the risks related to the project to come up with a project contingency amount to supplement their projected Guaranteed Maximum Price (GMP). It was an informative meeting and good to identify any risks involved from owner, construction, and engineering perspectives.
August Meeting Minutes
Paul reported that we are still corresponding with the Bureau of Reclamation regarding the Cultural and Environmental Review. We were hoping to start construction in spring of 2025, but according to the Bureau of Reclamation, that timeline will need reevaluated. We will likely have contract out to a Cultural Resource Management firm due to heavy workload at the Bureau of Reclamation. The Moore’s and Atkinson’s have completed the lot line adjustment, so we are able to proceed with the property acquisition.
July Meeting Minutes
Paul reported that we are still working with Systech on the website rebuild and we should hopefully have more information by the end of the week.
June Meeting Minutes
Paul stated that we are negotiating the project
to get it under the $750K budget. So far, we have deleted the parts room, mechanics pit, and all
the windows. If we don’t insulate the building, we will make it under budget. This is a work in
progress. We may end up terminating the award and re-bid the project as a worst-case scenario.
May Meeting Minutes
Paul reported that we had our OSHA consultation on April 25th
. Paul said that it was a
really good experience and we have already taken care of most of the findings.
April Meeting Minutes
Paul reported that our main source of water revenue (water sales) is about
7% over the budgeted amounts and sewer revenues are just above projections. Our expenses are
in line with where we should be for the year to date.
March Meeting Minutes
Roger requested that we update the website with more information, such as projects and minutes. The board asked Paul to talk with Systech to see what they could do for us that wouldn’t require a monthly bill.
February Meeting Minutes
Paul stated that we received an estimated
cost for Phase 1a of the Utility Shop Building PDB. The scope includes conceptual site layout, defining permit and regulatory requirements, geotechnical investigation, flood plain considerations, alternative design concepts including estimated costs and a 20% design based on all information gathered. The estimated project budget is $44,600. Joe made a motion to approve Phase 1a. Brandon seconded the motion. All in favor. Motion carried.
